Today it’s hard to imagine business and social life without emails. It is estimated that average person has 3 emails. Although convenient, improper use of emails can result in computer damage, stolen identity, and violation of privacy. There are simple email management steps everyone can follow to avoid the negative results:
|It is a good practice to have the password changed|
once a month or so.
- Never open email attachments from unknown source. Although this phrase has become a cliché over the past years, emails remain the main source of computer viruses. Although this rule is harder to follow for businesses, sometimes a closer look at the name of the file and/or the sender can help avoid a disaster.
- Set up user filters. This simple step can block unauthorized emails from entering your inbox. The only inconvenience is that you have to update the filter constantly to make sure some of the desired emails will not end up in the junk folder.
- Install reliable antivirus software. Sometimes viruses can come through attachments from people you know. Good software can stop viruses from infecting your computer. A number of email providers include free scan of your emails.
- Change your password constantly. It is a good practice to have the password changed once a month or so. Try to choose a password with both letters and numbers and avoid using your name in it.
- Combine multiple emails into one inbox. If you have several email accounts you can set up your primary account to receive emails from different accounts. All your emails will end up in one inbox.
- Create folders. Having folders for individual parties can help you organize your inbox and easily find emails.